Estimates that get an answer
Every open quote gets friendly follow-up by text and email until the customer says yes or no. You already paid to win that lead once.
Good fit if you send more quotes than you close.
AI growth partner for service businesses
Book more of the jobs you're already paying to get.
Stellara answers your phone around the clock, follows up every open estimate and brings past customers back, so the leads you already pay for turn into booked work.
Built for contractors and home services, accounting and bookkeeping firms, mortgage and insurance brokers, and suppliers.
Free. We test your line after hours, then spend 30 minutes mapping where leads and hours slip away. You keep the findings.
From first call to booked job
Example conversation with a fictional business
The four fixes we usually start with
Each one turns leads you already have into paid work. On your growth check we find which gap is costing you most, and we start there.
Every call answered and booked
Nights, weekends and the busy hour when two lines ring at once, callers get a real answer, the right questions and a time on your calendar.
Good fit if calls go to voicemail when you're busy or closed.
Emergencies sent to your on-call tech
A burst pipe at 2 AM is screened, your on-call tech gets a text with the address and details, and the customer is told when to expect someone. Storm-day call surges get the same treatment.
Good fit if you sell after-hours or storm work.
Past customers back on the calendar
Tune-up reminders, plan renewals, tax-season check-ins and reorder nudges go to the customer list you already own, timed to when they're due.
Good fit if you have a list nobody markets to.
Included in every plan
- Missed calls texted back within seconds
- Web and ad leads called back in about a minute
- A review request after each finished job
- Forms, documents and deposits chased until they're done
- A morning report: what came in, what got booked, what needs you
Add-ons when you're ready
- Paperwork from a voice note
- A tech records a quick voice note on site. A clean job report or estimate comes back for review before it goes out.
- A company brain
- Your team asks questions about prices, procedures and job history and gets answers from your own documents.
Built to order. We show you a working demo before you decide.
What do unanswered calls cost you?
Use your own numbers.
Revenue walking away each month$4,676About $56,117 a year, before repeat work and referrals.
Get my free growth checkAn estimate from the numbers you enter, not a promise of results.
Your AI growth partner
We find the work your team repeats every week, then take it off their plate.
Most owners know they're losing leads and hours. Few can say exactly where. Before we build anything, we look at how work actually moves through your business.
Get my free growth checkWhat we look at
- Calls and messages. Who answers, how fast, and what happens after 5 PM.
- Quotes and follow-up. How many go out, how many close, and who chases the rest.
- Repeat customers. Who's on your list and when they last heard from you.
- Admin and paperwork. What gets typed twice, chased by hand or finished after hours.
What you get
- A one-page map of how an inquiry becomes a paid job, with the bottlenecks marked
- Each fix ranked by what it's worth to you, in your own numbers
- A 90-second recording of what your callers hear after hours
The map is yours to keep, whether you hire us or not.
Built for businesses that run on calls, quotes and follow-up
The same foundation, set up around how your industry wins work.
HVAC, roofing, plumbing, electrical and general contractors
Your best leads call while you're on a roof or under a house. Stellara picks up, books the job and keeps the crew moving.
- After-hours emergencies sent to your on-call tech
- Unsold estimates followed up until you hear yes or no
- Maintenance-plan reminders and renewals
- Storm-day overflow answered without extra staff
- Job reports from a tech's voice note (add-on)
“Water's coming through the ceiling. Can someone come tonight?”
Tax, accounting and bookkeeping firms
Tax season is when you win clients and when you have the least time to answer them. Stellara keeps new inquiries booked and existing clients informed.
- New client inquiries booked into consult slots
- Document checklists sent and chased until complete
- "Is my return done yet?" answered without pulling a preparer away
- Reminders to last year's clients before the season starts
- Engagement letters and invoices followed up
“Did you get my W-2? When will my return be ready?”
Mortgage brokers and insurance agencies
Rate shoppers often contact several lenders or agents at once, so a fast, useful reply matters.
- Every quote request called back in about a minute
- Pre-approval and application documents chased
- Renewal and rate-check reminders to past clients
- After-hours inquiries booked onto your calendar
- Never quotes rates or gives advice; it books the conversation with you
“I saw your ad. Can I get pre-approved this week?”
Wholesale, distribution and B2B suppliers
Quotes and reorders are where margin hides. Stellara makes sure no request waits and no account quietly drifts away.
- Quote and availability requests captured 24/7 and sent to the right rep
- Follow-up on every open quote
- Reorder reminders to accounts that have gone quiet
- Order-status questions answered without tying up reps
- A morning briefing for each rep: who to call and why
“Can you quote 40 cases for Friday delivery?”
How we start
No big software project. We fix the most expensive gap first, show you the result, then decide on the next one together.
Free growth check
We call your line after hours, send you the recording, and spend 30 minutes mapping where leads and hours slip away.
A one-page plan
The fixes in order of value, with the scope and monthly price agreed in writing before we build anything.
Build and test
We set it up on your phone line, calendar and tools. You approve every script and every handoff before it goes live.
Live, reported, reviewed
A morning report shows what moved. Every 90 days we review the numbers and pick the next fix.
You stay in control
- You approve what it says, and a list of things it must never say
- Read or listen to every conversation
- Anything that needs judgment goes to a person, with full context
- Turn any automation off with one message to us
Plans
Managed for you, billed monthly. These are starting prices; your exact price depends on call volume and the systems we connect, and we agree it with you before anything is built.
Answer
Never miss a call again.
from $800/month
- Every call answered, day and night
- Missed callers texted back within seconds
- A summary of every call in your inbox
- Up to 300 answered calls a month
Setup from $1,500
Our recommendation
Answer + Book
Calls turn into booked jobs, and quotes get chased.
from $1,500/month
- Everything in Answer
- Qualifies callers and books on your calendar
- Follow-up on every open estimate
- Syncs with your scheduling or CRM software
- Up to 600 calls a month
Setup from $3,000
Growth plan
For when answering isn't the bottleneck anymore.
Custom after your growth check
- Past customers brought back on a schedule
- Emergency and storm-day routing
- Every web or ad lead called back in about a minute
- Paperwork and company-brain add-ons
- Monthly owner review
Scoped from your growth check
Get my free growth check
Founding clients Our first five clients get the setup fee waived and their monthly price locked for 12 months. Plans run on a 12-month term, billed monthly.
Built by an engineer. Run with straight answers.
I've spent more than 20 years building software for public-sector organizations and financial services, where a wrong number or a dropped record has real consequences.
I started Stellara to give service businesses the same reliability: calls that get answered, follow-up that actually happens, and owners who get their evenings back.
We're a new company, so you won't find testimonials here yet. What we offer instead is proof on your own line: a free test call, a sample of how our system handles callers, and a plan you can check against your own numbers.
No hype. Just outcomes.
Questions owners ask us
Final details are agreed with you before anything goes live.
What happens on the free growth check?
We call your main line after hours and send you a 90-second recording of what a caller experiences. Then we spend about 30 minutes with you mapping how an inquiry becomes a paid job, and we mark where leads and hours slip away. You get the one-page map and the fixes ranked by value.
Will it sound robotic to my customers?
It speaks naturally and only says what you approve. Ask for a sample call and judge for yourself. Anything it can't handle goes straight to you or your team.
What if it says something wrong?
You sign off on the script and a list of things it must never say, and you can read or listen to every conversation. If something needs changing, we change it.
Is this just an AI receptionist?
Answering calls is usually the first fix. We also follow up quotes, bring past customers back, chase documents and handle paperwork, one piece at a time, in the order that's worth the most to you.
Does it work with the software we already use?
Usually. We confirm each connection (calendar, CRM, field-service or accounting software) during your growth check and test it before go-live. If something can't connect, we tell you up front.
We already have a receptionist or an answering service.
Keep them. Stellara covers evenings, weekends, lunch breaks and the moments two lines ring at once, and it books the job instead of only taking a message.
Why do prices say “from”?
Your price depends on call volume and the systems we connect. We agree the exact number with you in writing before anything is built.
Is there a contract?
Plans run on a 12-month term, billed monthly. Setup is paid half at signing and half at go-live, and it's waived for our first five founding clients.
Is my customers' data safe?
We show you where data is stored and the written terms of each vendor we use. Your data is used only to run your workflows and is never sold.
Can it talk to Spanish-speaking callers?
Bilingual English and Spanish answering can be set up. We confirm it with you during setup.
Get your free growth check
Tell us about your business. We'll reply by email, usually within one business day, to set up the after-hours test call and your 30-minute review.
What happens next
- We reply and pick a time with you
- We test your line after hours and record what callers hear
- On a 30-minute call we map your bottlenecks and rank the fixes
No cost and no obligation.